Student record information is confidential and private. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of Illinois at Urbana-Champaign to comply with the requirements of FERPA. FERPA was enacted to ensure that parents and students age 18 and older can access those records, request changes to them, and control the disclosure of information, except in specific and limited cases where FERPA allows for disclosure without consent. Before disclosing directory information about a student to any third party, individuals should contact the Office of the Registrar to determine whether the student has restricted the release of his/her directory information. The Office of the Registrar is responsible for student record information. Directory information means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. No. Students have the right to request that UTC withhold directory information. Directory information includes a student's: Name; Month, day, and place of birth See more about Directory Information below. Disclosure of Directory Information FERPA allows schools to designate and disclose, without consent, certain items of information as "directory information”, such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. Under FERPA, some information included in a student's education record is defined as directory information. Because FERPA permits institutions to release “directory information” without violating the law, GradImages can use school-provided address information to help distribute free, no-obligation commencement photography proofs to graduates and their families. FERPA permits disclosure of directory information without the student's consent. Normally, schools may disclose directory information without the written consent of the student. Students and former students have the right to inspect and review their education records within 45 days from making such a request. Under FERPA there are two categories of educational records. In person, the student must present either their official University or government issued I.D. FERPA’s requirements and protections vary for each information category. In order to prevent the “directory information” items listed above from appearing in the University's annual printed telephone directory, students must file a “Request to Prevent Disclosure of Directory Information” (see below) at the time of the annual FERPA notification or by the 15th day of September (or three weeks into the term) during the Fall term. Directory information is information contained in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. FERPA allows colleges and universities to classify part of the educational record as "directory" information. If you are ever in doubt, do not release any information until you contact the Office of the Registrar at 219-989-2210 or cheryla@pnw.edu. In accordance with federal law ( FERPA ) the University does not release student record information without prior written consent of the student or an exception permits release. FERPA permits the disclosure of information from student educational records "to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals." Directory information is not provided to third parties in the form of mailing lists or labels. Students who do not want their directory information released must complete and sign an Authorization to Withhold Directory Information form. Directory Information. Students’ Rights and Disclosure of Your Directory Information . Directory information is general information that may be released without consent of the student, unless the student has indicated otherwise by restricting the release of directory information found in their MyEnsign page. Special Instructions for Faculty. Designated directory information at Illinois State University includes the following: student’s name*, address (local & home), telephone listing (local and home), Illinois State University email address, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (e.g. Directory information is defined and outlined by the University in the What is Directory Information? 34 CFR § 99.3. FERPA does not preclude an institution from disclosing non-directory information from a student's record to the student over the phone. To do request that your information be withheld, please complete the Request to Withhold Directory Information form and submit it to the Office of the University Registrar. Directory Information. FERPA permits the release of directory-type information to third parties without written consent of the student provided the student has been given the opportunity to withhold such disclosures (See nondisclosure requests). Institutions may disclose that information without violating the law if it has specifically designated that information as "directory information." FERPA classifies protected information into three related, but distinct categories: Education records, PII (FERPA PII), and Directory information, which is a subset of FERPA PII. However, the most reliable, up-to-date … Processing this form will prevent the Registrar's Office from disclosing any directory information to a third party. FERPA Directory Information Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. Each educational institution designates what information is considered directory information. Directory Information includes, but is not limited to, name, address, telephone number, major, degree sought, dates of attendance and honors. Another exception to FERPA's prior consent rule is disclosure to "school officials." FERPA allows the University to release information referred to as “Directory Information” without a student’s permission. Address The student’s residential address while school is in session, (as provided by the student or the University). Departments or colleges requesting mailing list information or other directory information may do so by contacting the Registrar’s Office. Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. These units are not required to include all of the following, but may not designate as directory information anything more than: Directory Information FERPA permits release of "directory information" without authorization unless the student notifies the Registrar's Office in writing and within the first two weeks of a semester of a specific request that the College not release such information. What is "Directory Information" under FERPA? Submit a report to the Compliance Hotline. To avoid violating FERPA rules, do not at any time: Address The student’s residential address while school is in session, (as provided by the student or the University). Among other exceptions authorized by FERPA, prior consent of the student is not needed for disclosure of directory information (see next section) or for disclosure to school officials with a legitimate educational interest in access to the student’s educational record. 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